Document sharing software allows multiple users to work together on the same document at the same time. This helps avoid confusion and delays for projects.
Document sharing online is much easier to manage than sending emails with attachments, and can be accomplished on any device with an internet connection. It also helps save space needed to store hard copies, and eliminates limitations on file size.
There are many ways to share files including using FTP and SFTP cloud storage services like Box, and P2P networks, but the best document sharing tools have centralized management interfaces, security features for encryption and data-in-transit security, and real-time synchronization.
Project managers should also look at features such as version and history control and collaboration detection to make it easier to keep track of changes and to ensure that everyone is working on the most current draft. The ability to comment on and assign tasks also makes it easy for teams to communicate about documents.
ClickUp is a project management tool that includes document sharing capabilities. Its permissions are granular, allowing users to decide who is allowed to view and edit files, as well as delete them and lets them see who’s currently editing in real time. File syncing keeps up-to-date versions of files that are mirrored across all devices, and collaboration detection lets users know when other users edit or view. The tool also offers an extensive library of wikis, notes, and spreadsheets that can help teams keep projects on track.